Short-term rental operations software
FieldStay routes your crew, verifies every clean, tracks every asset — and turns your guest guidebook into local sponsor revenue that credits straight back to your bill.
FieldStay is short-term rental operations software: the layer that runs turnovers, crew scheduling, maintenance, inventory and vendor work orders after a booking is made. It does not replace a property management system — it connects to the one you already run (OwnerRez, Hospitable, Hostaway) and takes over the field work those systems leave to spreadsheets and group texts.
The distinction matters when you are comparing tools. A property management system owns the booking: listings, calendars, rates, guest messaging, payments. An operations platform owns what the booking then requires on the ground — who is cleaning which unit, whether the clean was verified, when the water heater is due for replacement, which vendor is certified to take the job, and what the owner sees at the end of the month. They meet at exactly one point, the reservation, which is why you connect them rather than choose between them.
Each clause of the tagline is a set of tools already running in FieldStay, not a roadmap item. Every claim below is traceable to the code that implements it.
A checkout, a maintenance schedule or an inspection window creates the job itself, and the job routes to the nearest crew member with room in their workload — no dispatcher, no group text.
Every crew member carries a home location, a reliability score and a capacity score. Jobs are suggested against all three, and the reasoning is stored with the suggestion so you can see why it picked who it picked.
Checklists, photos, inventory counts and turnover completion all work with no cell service and sync themselves when the phone finds a bar. Not a read-only cache — the full job, start to finish.
Recurring service — filters, batteries, deep cleans — creates its own work order on schedule and selects the vendor, weekly through annual.
Contractors get a tokenised link to the work order. They see the job, upload photos and invoice from it. No account to create, no app to install, no seat to pay for.
FieldStay keeps a per-asset ledger with a health score, a depreciation schedule and photo evidence from every visit — the documentation you want before a warranty dispute or a tax filing, not after.
Structured room-by-room checklists with required photo evidence, captured on site and attached to the record for that visit. Reports export per property or across a whole history.
Twenty-one asset types — HVAC, water heaters, roofs, pool pumps, septic systems and the rest — each with lifespan ranges and replacement costs, scored 0 to 100 so you see what is aging toward failure while it is still a plan rather than an emergency.
Purchase price, placed-in-service date, warranty expiry and MACRS class per asset, with annual depreciation entries your accountant can export rather than reconstruct.
Supply levels tracked against per-property thresholds. Drop below par and the restock cart builds itself — counts are fractional, so half a case is half a case.
Certificates of insurance, licenses and bonding tracked with expiry dates. An expired document warns for 45 days, then hard-blocks that vendor from being assigned at all.
Your guest guidebook carries local sponsors. Each pays $15 a month, and $5 of that credits straight against your FieldStay bill — from the first sponsor, with no threshold to clear and no cap on how many you sign. Enough of them and your bill reaches zero.
FieldStay generates the pitch — a print-ready one-pager for restaurants, activity companies and rental shops — so selling a slot is a conversation, not a design project. Every slot gets its own link that previews the listing and lets the business subscribe on the spot.
A flat one-third revenue share, credited automatically on your invoice every billing cycle. No tiers, no minimum, and no limit on sponsor count — the only cap is your own plan cost, because the credit stops once your bill reaches zero rather than accruing a balance.
Each property shows up to 4 local businesses, so a portfolio of 5 properties has room for 20 sponsors — exactly what it takes to cover a 5-property plan in full. Past that the ratio improves: bigger portfolios need fewer sponsors per property to reach zero.
Selling more sponsorships never crowds a guest. How many you may sell is unbounded; how many any single property DISPLAYS is 4, chosen for that property. The two limits are separate on purpose.
Four steps. Every one of them happens without anybody opening the app to start it.
A guest checkout synced from your PMS, a due maintenance schedule, or an inspection window opens a job automatically. Nobody types it in.
FieldStay matches the job to the closest crew member who has room in their workload, and records why it chose them.
Checklists, photos and inventory counts are captured on site — working with no cell service if the property has none.
The moment the device reconnects the record syncs, the expense posts to the owner ledger, and the owner sees it in their portal if it concerns them.
You would find these in a day of trialling, so here they are now. Knowing where a tool stops is most of knowing whether it fits.
FieldStay does not list your properties, take reservations or manage rates. It connects to the system that does — OwnerRez, Hospitable, Hostaway, or a plain iCal feed from Airbnb and VRBO.
Guest SMS is scoped to operations: door codes, arrival and checkout nudges, and the guidebook. Your PMS keeps the booking conversation.
It keeps a per-property owner ledger and exports depreciation schedules; it does not file anything or replace your books.
Above 150 the pricing is a negotiated contract rather than a published rate. That is a commercial boundary, not a technical one.
Reservations and property data sync in — no double entry. No PMS at all? A plain iCal feed from Airbnb or VRBO is enough to get your turnover schedule building itself.
Simple, transparent pricing. 14-day free trial, no credit card required.
Most STR software gates parts of the software behind higher tiers, or hits you with a steep jump the moment you add one more property. FieldStay doesn't. All the features, every tier. Add a property and the price moves a few dollars, never a cliff.
Highlighted below: the Growth plan
For hosts running a handful of listings.
For independent managers with a focused portfolio.
For expanding operations that need more scale.
For professional managers running a full operation.
For large portfolios and multi-location operations.
Pricing is graduated, so only the property that crosses a bracket is re-rated — adding your fifth property adds that property's rate, not a new tier's. Full schedule on the pricing page. Above 150 properties, see Enterprise.
Short-term rental operations software runs the physical work a rental generates after a booking is confirmed: turnover cleans, crew scheduling and dispatch, inspections, maintenance work orders, vendor coordination and supply restocking. It is distinct from a property management system (PMS), which handles listings, reservations, rates and guest messaging. Most operators run both — the PMS owns the booking, the operations platform owns everything the booking then requires on the ground. FieldStay is an operations platform of this kind, built for managers running 1 to 150 properties.
No — FieldStay does not replace your PMS and is not a booking platform. It connects to OwnerRez, Hospitable or Hostaway (or reads a plain iCal feed from Airbnb and VRBO) and takes over the field operations those systems leave to spreadsheets and group texts. Your reservations, rates and guest messaging stay where they are; FieldStay reads the bookings and builds the turnover schedule, crew assignments, maintenance and inventory from them.
FieldStay is priced per property on a graduated schedule, published with no sales call required. The first property is $49/month; properties 2–4 are $13 each, 5–15 are $10 each, 16–50 are $8 each, and 51–150 are $6 each. Only the property that crosses a boundary is re-rated, so adding one never jumps the whole bill. Annual billing is ten months for twelve. Every plan includes every feature — nothing is gated behind a higher tier — and there is a 14-day free trial with no credit card.
In FieldStay, yes — completely, at portfolio scale. Each property's guest guidebook carries local business sponsors: restaurants, activity companies, rental shops. A sponsor pays $15/month for the placement and $5/month of that is credited automatically against your FieldStay invoice, starting with the first sponsor and with no threshold to clear. There is no limit on how many sponsors you sign; the only ceiling is your own bill, because the credit stops once it reaches zero rather than building a balance. A property displays up to 4 sponsors, so a 5-property portfolio has room for the 20 sponsors that cover a 5-property plan outright — and larger portfolios need fewer sponsors per property to get there. FieldStay generates the print-ready pitch used to sell the slots.
A PMS is guest-facing and revenue-facing: listings, calendars, rates, reservations, guest messaging, payments. An operations platform is staff-facing and asset-facing: who is cleaning which unit, whether the clean was verified with photos, when the HVAC filter is due, which vendor is certified to take the job, and what the owner sees at the end of the month. They overlap at exactly one point — the booking — which is why an operations platform is normally connected to a PMS rather than chosen instead of one.
Self-serve pricing covers 1 to 150 properties. Above 150 it is an Enterprise contract negotiated directly rather than a published rate — a commercial boundary, not a technical limit. There is no minimum: a single-property host and a 150-property manager use the same platform with the same features, and only the per-property price differs.
FieldStay scores each crew member against the job on proximity and current workload — every crew member has a home location and a capacity score, and a reliability score built from their completion history. The suggestion is stored with the reasoning behind it, so a manager can see why a given person was picked and override it. Overrides are recorded and feed back into later suggestions.
Yes. FieldStay keeps a per-asset ledger across 21 asset types — HVAC, water heaters, roofs, pool pumps, septic systems, appliances and others — each with lifespan ranges and replacement costs, and a health score from 0 to 100 that shows what is aging toward replacement before it fails. Assets carry purchase price, placed-in-service date, warranty expiry and a MACRS depreciation class, with annual depreciation entries that export for tax filing.
Yes. The crew app stores checklists and task details on the device. Crew can complete an entire turnover offline and the work syncs to the cloud the moment they're back in range. Built specifically for properties in rural and low-signal areas.
After 14 days you'll be prompted to choose a plan. If you don't subscribe, your account is paused and your data is retained for 30 days so you can pick back up without losing anything. No credit card is required to start.
Cleaners only see their actively assigned turnovers, associated checklists, and inventory lists. They can submit work orders during a turnover and use in-app messaging, but they never see guest contact information or listings they aren't assigned to, and the app never shows them payout details.
Anyone you invite to your team joins as an Admin with full access to the app — properties, turnovers, work orders, crew scheduling, inventory, owner reporting, and billing. Two things stay with the account Owner: only the Owner can invite or remove team members, and only the Owner can delete the account. Everything a team member sees is scoped to your organization, so they never have access to another company's data.
Setup takes a property list and a PMS connection. Your crew can be running jobs offline by this week. Fourteen days free, no credit card.
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